Quick answer: A useful bubble mailer brief combines product protection, usable internal dimensions, closure and printing requirements with documentation for the finished bag. Specify all of these before comparing suppliers or approving a printed compostability claim.
Describe the packed product first
Start with the item being shipped: its dimensions, weight, shape and vulnerable surfaces. State whether it is a single item or a combination of products. Include any inner wrapping or insert that will occupy space. A photograph of the packed item can help explain the intended arrangement.
A padded mailer should be assessed with the actual product. Do not choose a format only because its outside dimensions appear larger than the item. Cushioning, seams and the sealing flap affect how much space can be used.
Agree the dimensions and cushioning structure
Separate bag width and length from usable internal dimensions and flap allowance. Request a dimensional drawing or a clearly marked sample so both sides use the same measurement convention. For a production order, agree the dimensional tolerances as well.
The New Solution product specification lists a film-and-bubble structure with 9 mm or 10 mm bubble options and an approximate bubble height of 3 mm. These are listed options, not a guarantee that every specification provides the same protection. Confirm the final construction and evaluate it with your item and handling conditions.
Include closure and artwork in the brief
Specify how the mailer will be filled and sealed, and whether it is used once or needs a return arrangement. Confirm the peel-and-seal flap position and the area left for an address label. Check that printed graphics do not hide instructions or interfere with label placement.
Supply the approved artwork, colors and print positions. Separate brand graphics from environmental claims. A sample showing a printed logo or certification mark illustrates an artwork option; it does not establish permission to use that mark on a different product.
Match documentation to the complete padded mailer
The outer film, cushioning, ink and adhesive should be considered when checking the documentation scope. Ask whether the proposed documents describe the complete padded mailer or only an input material. For BPI-related claims, the item-level catalog is a useful identification check.
Record the required composting route and the intended sales market in the brief. Confirm the product claim and destination collection guidance before approving disposal text. Do not add home composting, marine degradation or plastic-free wording without corresponding evidence for the exact product.
Use a controlled sample approval
- Confirm the material, usable dimensions, thickness and closure in writing.
- Pack the intended item and check fit, closure and label placement.
- Evaluate protection under the handling conditions relevant to the shipment.
- Review artwork and the supporting claim documentation separately.
- Record the approved specification, sample reference and remaining conditions in the purchase order.
Ask the supplier to quote against that approved brief, including quantity, destination, packaging arrangement, MOQ and lead time. Do not carry an estimate from a different size or printing job into the new order.
Frequently Asked Questions
When is a plain mailer a better starting point?
A plain mailer may suit soft goods that do not need a padded layer. Assess the item and handling requirements before adding cushioning; compare the two formats using the actual packed product.
Does a compostable film certificate cover a bubble mailer?
Not necessarily. Check the product and component scope. A film document alone does not establish that the cushioning, adhesive and finished bag are included.
Can a reference bag size be used directly on a purchase order?
Confirm the measurement convention first. State usable internal dimensions, external dimensions where relevant, flap allowance and tolerances so the supplier can provide a matching specification.
Related Products and Guides
Read next: Compostable vs Biodegradable Mailers: What Buyers Should Verify.
Discuss Your Packaging Specification
Sources
Published by New Solution. This guide supports preparation of a purchasing brief. Product claims and suitability are confirmed against the selected order specification and supporting documents.